President - Roles and Responsibilities

The qualities we look for in a UUAA President include

Previous Board experience, or other relevant organizational development and management and experience, either with the UUAA or another relevant organization.

Organizational skills that can assure that the Board business is dealt with efficiently.

Commitment to a process of thoughtful and inclusive discernment and decision-making.

 

Our Congregational Bylaws, (Article VI. Officers and Governing Body) say:

The President shall preside at meetings of the Board of Trustees and at congregational meetings, unless the Congregation Members at the beginning of a congregational meeting elect a moderator to preside. The President shall conduct the elections of the Trustees during the annual congregational meeting. The responsibilities of the President shall include, but not be limited to:

3.1.1. Establishing the agenda for, and presiding at all Board meetings;

3.1.2. Reporting on the financial status of the Congregation, Board actions, accomplishments and/or other issues at regular and special congregational meetings; Appointing a parliamentarian as needed;

3.1.3. Appointing chairs and members of committees and task forces of the Board of Trustees.

 

In addition to the responsibilities listed in the bylaws, the President

 

  • Meets with the Senior Minister on a regular basis to discuss issues, and plan meetings.

  • Leads Congregational meetings, assuring all relevant, and important issues for any decision are explored before a decision is made, but also timely, orderly and to the point; and conduct the meeting and facilitate the decision-making process using Roberts Rules of Order, Newly Revised [link: https://en.wikipedia.org/wiki/Robert%27s_Rules_of_Order ]

 

  • Ensures the integrity of the UUAA Board of Trustee processes, and represents the board to Congregants and outside parties.

  • Ensures the board behaves consistently with its own rules, covenants, Congregational Values, UU Principles, and rules legitimately imposed upon it from the UUA, and from local, state and federal laws.

  • Decides what issues brought to the Board clearly belong to the Board to decide, recognizing that some issues may be more appropriately addressed by the Senior Minister or the Congregation.

  • Sets the agenda for congregational meetings in consultation with the Senior Minister and other members of the board.

  • Presides at all business meetings of the Congregation, including regular board meetings, annual meetings and all special congregational meetings.

  • Organizes and sets the agenda for an annual Board retreat, typically held at the beginning of the board term.

  • As an individual, has no authority to supervise or direct the Senior Minister or UUAA staff.

  • May represent the Board of Trustees to outside parties in announcing board-stated positions and in stating the President's own decisions and interpretations within his or her authority.

  • May represent the Congregation at UUAA ceremonial events (e.g., new member welcome, and celebrations) or designate another board officer or member to do so.

  • Nurtures and develops other trustees so that they work as a group, educate themselves about issues, and make informed decisions.

Vice President - Role and Responsibilities

Our Congregational Bylaws, (Article VI. Officers and Governing Body) say:

The Vice President shall act in the absence of or at the request of the President, at which time she/he shall have all powers and functions applicable to the President. In addition, the Vice President shall perform such functions and duties as may be specified by the Board.

 

Treasurer - Role and Responsibilities

Our Congregational Bylaws, (Article VI. Officers and Governing Body) say:

The Treasurer shall see to it that the financial records of the Congregation are maintained in good order. The responsibilities of the Treasurer shall include, but not be limited to:

3.4.1. Advising the Congregation, the Board of Trustees and other groups of financial aspects and implications of proposed actions;

3.4.2. Summarizing financial statements and interpreting financial data as the Board of Trustees may require; and

3.4.3. Ensuring financial transparency in conveying financial information to the Congregation.

In addition to the responsibilities listed in the bylaws, the Treasurer

  • Is a signer on all congregational financial accounts, (e.g., operational and endowment)
  • Signs checks as needed
  • Reviews and forwards a Summary Report from the Senior Minister or staff designee to the Board President. The reports are included with the Board of Trustees Consent Agenda for monthly business meetings.
  • Collaborates with the Senior Minister or staff designee on financial issues, as needed.
  • Assists the Board President and others with improving Board of Trustees understanding of UUAA finances.

 

Secretary - Role and Responsibilities

Our Bylaws, (Article VI. Officers and Governing Body) state:

The Secretary shall keep minutes of congregational meetings and meetings of the Board. The responsibilities of the Secretary shall include, but not be limited to:

3.3.1. Reviewing and ensuring that all official minutes of the Board meetings and of congregational meetings are recorded accurately, distributed, and made part of the official record available to members of the Congregation;

3.3.2. Determining the presence or absence of a quorum at each congregational and Board meeting; and

3.3.3. Maintaining a permanent record of Board proceedings, including minutes, agendas and attachments;

3.3.4. Maintaining up-to-date Governing Policies, Bylaws and other documents designated as official by the Board of Trustees.

3.3.5. The Secretary shall review and approve an updated membership roll at least two and no earlier than four months prior to the annual congregational meeting held in the spring.

Our Bylaws, (Article VI. Officers and Governing Body) state:

The Secretary shall keep minutes of congregational meetings and meetings of the Board. The responsibilities of the Secretary shall include, but not be limited to:

3.3.1. Reviewing and ensuring that all official minutes of the Board meetings and of congregational meetings are recorded accurately, distributed, and made part of the official record available to members of the Congregation;

3.3.2. Determining the presence or absence of a quorum at each congregational and Board meeting; and

3.3.3. Maintaining a permanent record of Board proceedings, including minutes, agendas and attachments;

3.3.4. Maintaining up-to-date Governing Policies, Bylaws and other documents designated as official by the Board of Trustees.

3.3.5. The Secretary shall review and approve an updated membership roll at least two and no earlier than four months prior to the annual congregational meeting held in the spring.