Our Bylaws, (Article VI. Officers and Governing Body) state:
The Secretary shall keep minutes of congregational meetings and meetings of the Board. The responsibilities of the Secretary shall include, but not be limited to:
3.3.1. Reviewing and ensuring that all official minutes of the Board meetings and of congregational meetings are recorded accurately, distributed, and made part of the official record available to members of the Congregation;
3.3.2. Determining the presence or absence of a quorum at each congregational and Board meeting; and
3.3.3. Maintaining a permanent record of Board proceedings, including minutes, agendas and attachments;
3.3.4. Maintaining up-to-date Governing Policies, Bylaws and other documents designated as official by the Board of Trustees.
3.3.5. The Secretary shall review and approve an updated membership roll at least two and no earlier than four months prior to the annual congregational meeting held in the spring.